Records Adviser Kaiwhakahaere Kōnae

Records advisers set up and monitor electronic and paper systems so staff in their organisations can file, track, find and correctly dispose of records. They also help staff with filing enquiries.

Records advisers may do some or all of the following:

  • develop and maintain classification structures, systems and policies for electronic or paper-based records systems
  • file, track, retrieve, review and dispose of records
  • educate and support staff in good record-keeping
  • audit record-keeping systems to ensure they are working properly
  • ensure their organisation's record-keeping complies with standards and laws such as the Public Records Act
  • manage staff
  • lead projects to turn paper records into electronic ones (digitisation).

Useful Experience

Useful experience for records advisers includes:

  • work in archives
  • work in document storage
  • work in information management
  • work in information technology (IT)
  • work as a librarian.

Personal Qualities

Records advisers need to be:

  • patient 
  • logical, with an ability to recognise patterns
  • skilled with computers and have a good understanding of information technology
  • able to keep information private
  • able to think on their feet and identify alternative solutions
  • persuasive and persistent, with good communication, negotiation and facilitation skills
  • able to work alone and with a broad range of people, and possess good judgement
  • skilled at planning and organisation, with a good memory for detail.

Useful Experience

Useful experience for records advisers includes:

  • work in archives
  • work in document storage
  • work in information management
  • work in information technology (IT)
  • work as a librarian.

Records Advisers can earn around $38K-$52K per year per year.

Records advisers may progress into knowledge and information management roles and senior management positions.

Records Adviser

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