Administration Officer Āpiha Whakahaere Mahi

Administration officers perform a range of administrative tasks to make sure an organisation runs efficiently.

Administration officers may do some or all of the following:

  • organise meetings, prepare agendas and take minutes
  • create, oversee, distribute and file correspondence and documents
  • work on reception
  • monitor and maintain equipment and supplies
  • prepare and track budgets, pay bills, and do banking and invoicing
  • ensure health and safety issues are addressed, including making staff aware of building safety procedures and safe work practices
  • project or database management
  • update websites
  • research, records management and filing.

Useful Experience

Useful experience for administration officers includes:

  • administration or reception work
  • customer service experience
  • accounting
  • information technology (IT) work.

Personal Qualities

Administration officers need to be:

  • organised, and able to prioritise and multitask
  • good communicators and skilled writers
  • able to work well in a team environment
  • able to solve problems and show initiative
  • friendly and approachable
  • discreet and diplomatic when dealing with confidential issues.

Useful Experience

Useful experience for administration officers includes:

  • administration or reception work
  • customer service experience
  • accounting
  • information technology (IT) work.

Subject Recommendations

No specific secondary education is required for this job, but accounting, businesses studies, digital technologies, English and maths to at least NCEA Level 2 are useful.

Administration Officers can earn around $39K-$55K per year per year.

Administration officers may move into other administrative roles, such as personal or executive assistant, or office manager. With further training, administration officers may progress to become event or project managers.

Administration Officer

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